Erasmus IT Services

Erasmus processes personal data that you provide to Erasmus yourself, such as:

• Telephone or email contact;

• Entering into an agreement with Erasmus with regard to the delivery of products, or your request to enter into such an agreement;

• Sending a message via the contact form or the chat module on the website;

• Subscribing to and receiving newsletters.

 

The personal data you provide to Erasmus will be processed for the purposes for which you have provided them and for the rest as described in this privacy policy.

 

If, for example, you provide Erasmus with personal data for questions or complaints, these will only be used by Erasmus to be able to handle your request. If you have concluded an agreement with Erasmus, the personal data you have entered will be used to be able to execute the agreement in question.

 

In the context of the execution of an agreement concluded between you and Erasmus, the personal data you provide may be shared with third parties if and insofar as this is necessary in connection with the involvement of these third parties in the execution of the agreement in question. This concerns, for example, your name and address that are shared with a mail order company that delivers the products you have purchased on behalf of Erasmus to the delivery address agreed with you, or your payment details that are shared with an external payment provider if you request the payment via the website. payment for the order.

 

If you have explicitly registered to receive newsletters, Erasmus will only process the personal data you provide in this context in order to be able to send you the requested newsletters. However, if you have once entered into an agreement with Erasmus, Erasmus may send you commercial e-mail messages without prior consent if these messages mainly relate to, or are relevant to, the products previously purchased by you from Erasmus. You can unsubscribe from the further receipt of such messages in the manner indicated in the relevant messages.

 

The above processing of personal data is permitted by law on the basis that you have given implicit or explicit permission for this, or on the ground that the processing is necessary to implement an agreement concluded between you and Erasmus or to your request for the processing of personal data. entering into such an agreement. “Agreement” should be interpreted broadly in this context. For example, your possible registration for the receipt of newsletters is also regarded as an “agreement”.

 

In addition, Erasmus processes personal data if and insofar as this is necessary on the basis of a statutory regulation or court order, as well as on the so-called legal ground of 'legitimate interests'. Legitimate interests include, for example, the detection of (attempts at) unlawful and/or criminal behavior directed against ERASMUS-ITS Webshop or third parties, for example in connection with the use of the website. Legitimate interests also include the processing (including storage) of your personal data by the Erasmus hosting provider in order to operate the Erasmus website and e-mail facilities, the operator of the Cloud software used by Erasmus, such as OneDrive , for the storage of data and the sharing of your personal data with an accounting/administration office in order to be able to take care of the administration and bookkeeping of Erasmus.

 

Erasmus stores your personal data  within the European Economic Area (“EEA”). However, certain personal data that Erasmus collects may be transferred to or stored outside the EEA because an external Erasmus service provider is located there. If this is the case, Erasmus ensures that the processing of your personal data outside the EEA takes place in a safe and lawful manner. Erasmus will therefore take the necessary steps in that regard to ensure that your personal data is adequately protected.

 

In all cases, only authorized Erasmus employees have access to your personal data and only to the extent necessary to perform the tasks assigned to them. This also applies to third parties to whom Erasmus provides personal data as described above. Erasmus will under no circumstances sell your personal data. The persons under the responsibility of Erasmus, as well as third parties engaged by Erasmus, are obliged to respect the confidentiality of your personal data. To the extent Erasmus outsources the processing of personal data to a third party, Erasmus will take the necessary steps to ensure that your personal data is adequately protected. Such steps include, if and to the extent required by law, maintaining a processing agreement with such recipients to ensure that they take the same or comparable technical and organizational measures as Erasmus, so that your personal data is adequately protected.

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Cookies and similar techniques that Erasmus uses:

Erasmus uses functional, analytical cookies, Social Media cookies, marketing cookies and similar techniques (such as Google Analytics, Facebook Pixel and Instagram Pixel that can automatically collect data when you visit the website). A cookie is a small text file that is stored in the browser of your device when you visit the website. Erasmus uses cookies with only a technical functionality. These ensure that the website works properly and that, for example, your preferred settings are remembered. These cookies are also used to make the website work properly and to be able to optimize it.

 

Furthermore, Erasmus collects data for research by means of analytical cookies in order to gain a better insight into the use of the website by its visitors. Analytical cookies help analyze how the website is used by collecting log data and visitor behavior on the website in an anonymous form.

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Erasmus also uses cookies to show relevant offers and advertisements via third-party websites. Erasmus only uses information to show relevant offers and advertisements if you have given permission for this. Marketing cookies are used to collect this information. Erasmus may also link your personal data to any additional information Erasmus has received from you. Erasmus may also share your personal data with trusted third parties, for example advertisers and advertising networks, in order to make you personalized offers. These third parties can place their own cookies on your device to support ERASMUS-ITS Webshop with targeted advertising, tailored to your personal interests. The intended third parties will only collect your personal data to the extent that you have given your consent to the placing of cookies for marketing purposes.

 

Social media cookies relate to buttons that serve to promote or share web pages on social media networks. These buttons work by means of pieces of code that come from the social media networks themselves. Cookies are placed by this code.

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The cookie policy on the website further describes to what extent Erasmus uses cookies.

 

Your rights:

You have the right to request Erasmus to inspect, delete and rectify your personal data as well as to limit the processing concerning you. You also have the right to object to the processing and you have the right to data portability. This means that you can submit a request to Erasmus to send your personal data that Erasmus processes to you or an organization mentioned by you in a computer file.

 

To the extent that the processing of personal data is based on the consent obtained from you, you have the right to withdraw this consent at any time, without this affecting the lawfulness of the processing based on the consent before its withdrawal.

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You have the right to submit a complaint to the Dutch Data Protection Authority or, if you are resident or established in a country other than the Netherlands, the supervisory authority there.

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Storage of personal data:

Personal data are only kept by Erasmus for as long as this is necessary in view of the purposes for which they were obtained. Erasmus implements appropriate technical and organizational measures to protect personal data against loss and against any form of unlawful processing. Taking into account the state of the art and the costs of implementation, these measures guarantee an appropriate level of security in view of the risks involved in the processing and the nature of the personal data to be protected. The measures are also aimed at preventing unnecessary processing of personal data.

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Contact:

For questions about this privacy policy or questions or complaints about the processing of your personal data by Erasmus, please contact Erasmus.

Erasmus is happy to help you if you have any questions or complaints about the processing of your personal data by Erasmus or if you want to change or delete your personal data.

Erasmus contact details can be found on the website.